If you're feeling a little overwhelmed about upcoming Parent-Teacher conferences, I've got you covered!
This little Parent-Teacher Conference Kit is editable, and it has all the essential forms you need to glide right through your parent meetings. You can sample this awesome kit, with the Free Conference Schedule Form below.
The complete kit, however, covers every step of the way from early parent communication and pre-planning to a Conference Notes Page for during the conference. It includes forms for both 1-day and 2-day conferences.
Let's take a closer look at every step of the way to stress-free Parent-Teacher Conferences.
How to Get Organized for Parent-Teacher Conferences
When you're organized ahead of time, conferences are a cinch. To guarantee less stressful parent-teacher conferences, just follow these 6 easy steps.
Get Organized for Parent-Teacher Conferences: Step 1
Send out a letter to parents to request a conference time. It's a good idea to create a form letter that allows for editing of the date and time so you can reuse it in the future.
Here you can see examples of such form letters for both one-day and two-day conferences. Notice the red arrows that point to the editable sections.
Get Organized for Parent-Teacher Conferences: Step 2
Create a Pre-scheduling Planning Sheet. The planning sheet should have a column for student names.
Then beside each name should be check-off columns for "Form Returned" and and "Time" requested. Also, if you have two-day conferences, make sure to add a column for "Day" requested.
It's important to have columns for "Siblings," sibling "Teacher," and their "Times Requested." This information will remind you to check with the teachers of any siblings your students have and coordinate with them on the times you will assign.
Get Organized for Parent-Teacher Conferences: Step 3
Prepare your Conference Schedule Planning Sheet. Leave an editable place for "Day and Date," again for future use.
Use this sheet for preliminary scheduling whereby you can move names and times around until it is finalized to your satisfaction.
Type in your times in order and the name of each student for that time.
Get Organized for Parent-Teacher Conferences: Step 4
Design a Parent Note to Confirm Conference Times. Make dates, times, etc. editable for future use. You can make them two to a page and send home a half-sheet note.
Get Organized for Parent-Teacher Conferences: Step 5
Prepare a Conference Notes Page. This page should contain the important information about each student to guide you through the conference.
It should include editable places for student name, grades for each subject, reading levels, and assessment scores.
Make two copies, one for you and one for the parent, on each student.
There should be a section for Teacher Comments/Concerns/Questions and a section for
Parent Comments/ConcernsQuestions. This will allow for you and the parent to make notes as needed throughout the conference.
The final section should be for Notes/Plans/Interventions.
Get Organized for Parent-Teacher Conferences: Step 6
Post a Conference Schedule Poster outside your classroom door for parents to see. Also, make a second copy to keep with you to stay on top of your scheduled times and be prepared for who is next.
I leave you with the FREE Conference Schedule Form from the conference kit. Everything is editable except the graphics and the words "Conference Schedule." Enjoy!
FREE Editable Parent Teacher Conference Schedule |
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